Smooth Out Your ‘Back-End’

3 time-saving systems for a more satisfying life and business (praise Google!)

by Kris Ward

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There’s so many reasons why I’m coming out of my skin excited for Abundant Yogi Live, but here is one of the best…

Allow me to introduce you to Amber Kinney, one of our guest speakers.

You could say she’s the peanut butter to my jelly.

How so?

Although she owns her own company (which is ridiculously successful, BTW), she is also our Director of Operations and SO much more than my right-hand woman.

While I’m an artist, visionary, speaker, writer, performer, teacher, and coach…. all of those are front-end roles.

I NEED people like Amber to come in, simplify things, and boil everything down to a SYSTEM.

Amber makes the back-end (AKA customer service, scheduling, product launches, website development, project management and overall operations) of Abundant Yogi run smooth as butter.

After watching her magic in action this past year and seeing how her skills have dramatically upgraded my business, I knew I had to yank her out from behind-the-scenes and put her on stage to unleash her brilliance and coveted trade secrets on you LIVE.

So this post is dedicated to Amber. But it’s FOR YOU.

Behold, a delicious sampling of Amber’s wealth of wisdom––including tips and solutions that you can implement in your business for FREE, right now, whether you join us for the event or not.

From Amber Kinney to you, dearest Lifestyle Designer:

Sleek and Sassy Time-Saving Systems for a More Satisfying Life and Business

by Amber Kinney

In today’s world, we have SO much information coming at us that it’s hard to know what to read, what to keep, and what to delete. And, from there, once you know what’s worth keeping, HOW do you keep it? Where do you store it to make sure you can get to it ASAP when you need it?!?!

It’s enough to drive a girl crazy, right?

I don’t know about you, but I’m bombarded with more information in ONE DAY than my husband gets in a month!

However, it’s this same information that keeps me on top of my family, my business, and my community. I’m not going to delete or unsubscribe from what keeps me up-to-date and in contact with all of the things I care about.

If you’re like me and you have important info that you want to safely tuck away and then access with ease at a moment’s notice, here’s how to handle it. Here’s how to know what you need and where to put it.

Praise Google!

Luckily our fantastic friends over at Google seem to understand everything that you and I have going on!

Some of my most favorite tools that I use every single day come from Google (and did I mention they’re FREE?):

1) For Organizing Email: Gmail is awesome. Just be sure to take the time to set up your email inbox in a way that works for you.

My best tip for organizing your email so that your mind doesn’t slip into automatic overwhelm every time you open your inbox is to use FILTERS (AKA forwarding).

Ex: Say I’d just subscribed to an email list from MarketMyBusiness.com. I’d set up a filter/forward based on the email address that the email is sent from. Each time an email comes in from an address ending in MarketMyBusiness.com, it would automatically go into a folder I created specifically for marketing information. The folder might be labeled ‘To Read – Marketing’. I’d do the same for Social Media emails as well––they’d go into a folder labeled ‘To Read – Social Media’. You can set up as many categories as you need in most email systems (even the free ones!!).

The Result: When you take the time to set up this system in your inbox the emails go right into the correct folder. They show as unread so you know something was added, and yet they do not distract you or clutter up your inbox. Now all you see in your inbox are all the emails from customers, clients and contacts that need your immediate attention. You can see clearly who and what is priority and then work your way through it with more ease and efficiency.

2) For Organizing Documents: Google Documents rocks. IF you know how to use it in the right way.

Like me, you likely have a TON of documents to maintain and organize. You might also need to share edits or revisions of those docs with clients or team members. You don’t want to have a gazillion different emails floating out there with attachments of the edited versions. It would be too easy to confuse who did the update and who had the most up-to-date version of the doc. This is the point when everything would fall apart.

Enter Google Documents. Using this free tool, you can create documents, spreadsheets and much more. Even Microsoft Word or Excel documents (and their Mac counterparts) can be converted, edited, and stored inside of Google Docs. The best thing of all is that you can share them with anyone you want and give those people viewing or editing privileges too.

The Result: Never again do you have to send the documents back and forth. Never again do you have to take up unnecessary storage space on your computer’s hard drive. Never again do you have to worry about who has the ‘Master’ copy! You’ll all be able to access, revise or print the document from any computer anywhere in the world (as long as it has Internet access).

3) For Organizing Your Calendar: Google Calendar makes it easy.

If you aren’t already using this GODSEND of a tool, start today! You can set up multiple calendars, share each calendar with the necessary people, and even see them all at-a-glance (and color coded).

We have a family calendar that I shared with my husband; I have a business calendar for my business; and I have client calendars to make sure everyone is on the same page and knows who is doing what when. Who do you think manages all of Kris’ coaching slots and campaign launches? 😉 That would be Yours Truly with the help of Google Calendar (and an All-Star team)!

Also, you may have noticed that a lot of other people use Google Calendar too, and in organizing THEIR schedules, they often send you Google Calendar invitations to get-togethers, teleseminars, webinars, events, (and if you’re my husband) dentist appointments and everything else. Well, now it will go into YOUR Google Calendar and you’ll have a place to put all of that information!

And here’s a little bonus tip for you: When responding to these invitations or creating a new event event on your calendar, to make sure you have everything you need in one place, copy all of the details and paste them into the Description field. Then you can archive or delete the invitation.

The Result: Pristine organization of all your important events and appointments and A LOT LESS to keep track of and hunt down later!!

Now, some of this might sound a bit basic. And, yes, it is definitely a starting point. But, part of going PRO with your organization is getting the most crucial basics handled first, and completely.

I strongly encourage you to start with these building blocks to create a solid foundation for a less stressful, more satisfying lifestyle and business.

If you take action today to put these simple systems to work for you, I guarantee you will feel RELIEVED that they are in place AND you will be ready for the next steps that I have to share at AY Live.

Can’t wait to see you there!!

–––––

So there you have it. Simple, free, FOUNDATIONAL tools you can implement today.

If you got some value here today, please let us know, then share the love! Post a comment down below, then tell your friends about these oh-so-simple but GAME-CHANGING tools so they too can benefit from Amber’s genius.

So much more to come at AY Live.

Head on over to our official event website now to get all the details AND your ticket (yes, ticket sales are now live)!

Hope to see you so soon.

XO,

P.S. Keep your eyes open for a second guest blog post this week introducing our next speaker for the event. She’s a fellow yogi and online entrepreneur who happens to be a whiz at simplifying all things techie––including how to build your list using the latest and greatest social media shortcuts (*hint: the system she’s teaching you, it works like gangbusters and you don’t even have to do it every day!)

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Kris Ward
Kris Ward is a Lifestyle Design Coach™ Trainer and the president and founder of AbundantYogi.com. She has helped to educate and inspire over 100,000 people worldwide out of painful conflict around money, self-sabotage, and inhibited self-expression into having the freedom and abundance to do what they love every day, and ...read more

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